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Galala University Scholar

Complete User Guide & Training

Research Repository and Publication Management System

What is Galala University Scholar?

📚 Research Repository

Comprehensive platform for managing and sharing academic publications

👥 Academic Networking

Discover researchers, track collaborations, and build your academic profile

📊 Publication Metrics

Track views, citations, and impact of your research work

🔍 Advanced Search

Powerful search and discovery tools for finding relevant research

Getting Started

1

Access Platform

Navigate to Galala University Scholar website

2

Create Account

Register with your @gu.edu.eg email

3

Complete Profile

Set up your researcher profile and details

4

Start Publishing

Submit your research and explore content

Account Creation Process

4-Step Registration


Important: Email must end with @gu.edu.eg or @Gu.edu.eg

Managing Your Profile

🧑‍💼 Personal Information

  • Profile picture (JPG/PNG, max 1MB)
  • Basic info and contact details
  • Research IDs (ORCID, Scopus)

💼 Professional Information

  • Research interests and expertise
  • Languages spoken and written
  • Current and past affiliations

🏆 Achievements

  • Awards and honors
  • Volunteer work
  • Community service activities

Research Submission Methods

📝

Manual Submission

Complete 13-step form for single publications with detailed information

📊

Bulk Import

Upload multiple publications using CSV, BibTeX, or RIS formats


Supported Bulk Import Formats:

Manual Submission: 13-Step Process

Steps 1-4: Basic Info

  • Core publication details
  • Alternative titles & keywords
  • Authors and editors
  • Identifiers (DOI, ISBN, ISSN)

Steps 5-8: Publication Data

  • Journal/publication details
  • Review information
  • Conference information
  • Project & datasets

Steps 9-13: Final Details

  • Funding information
  • Ethics and compliance
  • File upload (PDF, max 1MB)
  • License selection
  • Review and submit

Managing Your Publications

Publication Status Types

📄

Draft

Saved but not submitted for review

⏳

Under Review

Submitted and awaiting admin approval

✅

Published

Approved and visible to all users

✏️

Edits Requested

Requires modifications before approval

Discovering Research Content

🔍 Homepage Search

  • Global search across platform
  • Category-specific filters
  • Auto-complete suggestions

👥 Find Researchers

  • Search by name or affiliation
  • Filter by expertise area
  • View profiles and publications

📚 Browse Publications

  • Organized by categories
  • Advanced filtering options
  • Sort by relevance or date

Administrative Functions

Admin Dashboard Capabilities

✅

Review Submissions

Approve or request edits for submitted publications

📧

Send Feedback

Use pre-written templates to request modifications

🔄

Manage Workflow

Override decisions and manage approval process


Available Email Templates:

Common Issues & Solutions

🔐 Login Problems

  • Verify email ends with @gu.edu.eg
  • Check if account exists
  • Use "Forgot Password" option

📤 Upload Issues

  • Check file size limits (1MB PDF)
  • Use supported formats only
  • Ensure stable internet connection

📊 Bulk Import Errors

  • Use provided templates
  • Check required fields
  • Fix validation errors before retry

Tips for Success

📋 Submission Best Practices

  • Prepare all information beforehand
  • Use official templates for bulk imports
  • Double-check formats and dates
  • Save work frequently

👤 Profile Optimization

  • Complete all profile sections
  • Add professional profile photo
  • Include research identifiers (ORCID)
  • Keep information updated

📖 Publication Quality

  • Ensure accurate metadata
  • Write informative abstracts
  • Use relevant keywords
  • Provide complete citations

Contact administrators for additional support through the platform's contact methods.